Drug and Alcohol Testing Company

A Drug and Alcohol Testing Company form is a record used to document that an individual was screened for drugs or alcohol, who performed the test, and what the results were. Employers, testing agencies, and workplace safety programs use it most often to keep an organized, verifiable record of each screening. It’s free to download here in both PDF and DOCX formats with no signup required.

What Is a Drug and Alcohol Testing Company Form?

A Drug and Alcohol Testing Company form is a documentation record completed by a testing provider or workplace administrator to confirm that a specific individual underwent a drug and/or alcohol screening. It captures who was tested, the date, the type of tests performed, the administrator who oversaw the process, and the outcome. The form serves as a paper trail that supports hiring decisions, regulatory compliance, return-to-duty protocols, and incident investigations. While the form itself is straightforward, it plays an important role in proving that a screening actually took place under documented conditions — which matters if a result is ever questioned by an employee, an auditor, or a court.

When Do You Need a Drug and Alcohol Testing Company Form?

This form is used any time a screening needs to be recorded in writing. Common situations include:

• Pre-employment screening — documenting that a candidate passed a required test before a job offer is finalized.
• Random workplace testing — recording results from periodic, unannounced screenings in safety-sensitive industries.
• Post-accident testing — capturing whether an employee was impaired following a workplace incident.
• Reasonable-suspicion testing — logging a test ordered after a supervisor observed signs of possible impairment.
• Return-to-duty and follow-up testing — tracking results for an employee returning after a violation or treatment program.
• Third-party testing services — when a testing company provides clients with a standardized record for each individual screened.

Types of Tests This Form Can Record

The “tests performed” field is flexible enough to cover a range of screening methods. These commonly include urine drug screens, breath alcohol tests, oral fluid (saliva) tests, hair follicle analysis, and blood tests. A single form can record one test or a panel of several, depending on the program’s requirements and the reason for testing.

What a Drug and Alcohol Testing Form Should Have

A complete and useful testing record should clearly identify all parties and the screening itself. At minimum, it should include the name of the testing company or employer issuing the record, the date the test was conducted, the full name of the individual tested, a description of which tests were performed, the name of the administrator who conducted or supervised the test, and the documented results. Together, these elements make the record traceable: anyone reviewing it later can see who was tested, by whom, on what date, and what was found.

How to Fill Out a Drug and Alcohol Testing Company Form

1. Company name: Enter the name of the testing company or the employer that ordered the screening. This identifies the organization responsible for the record.
2. Date: Record the exact date the test was administered. Use a consistent format and confirm it matches the collection log, since the date is often critical for post-accident or follow-up timelines.
3. Employee name: Write the full legal name of the person being tested. Avoid nicknames and double-check spelling so the record matches the individual’s other employment documents.
4. Tests performed: List each screening conducted — for example, a 5-panel urine drug screen, a breath alcohol test, or a hair follicle analysis. Be specific so there is no ambiguity about what was checked.
5. Test administrator: Enter the name of the technician, collector, or supervisor who performed or oversaw the test. This establishes accountability for how the sample was collected.
6. Results: Record the outcome clearly — such as negative, positive, dilute, or pending lab confirmation. If results are awaiting verification, note that and update the record once final.

Confidentiality and Recordkeeping Notes

Drug and alcohol test results are sensitive personal information. Store completed forms securely and limit access to authorized personnel only — typically a human resources representative or a designated program administrator. Many programs require that test records be kept separate from general personnel files. Retention periods vary depending on industry and applicable regulations, so confirm how long your organization is required to keep these records. If testing is part of a regulated program, the procedures, chain of custody, and reporting steps may be governed by specific rules, and this general form should be used alongside any required compliance documentation.

How This Differs From a Lab Report

This form is a summary record, not a substitute for a laboratory report or a formal chain-of-custody form. A lab report provides detailed analytical findings and is generated by the testing facility. The chain-of-custody form tracks a sample from collection to analysis. The Drug and Alcohol Testing Company form pulls the key facts together into one accessible record for the employer or testing provider. For regulated testing, keep all three documents together so the file is complete.

Common Mistakes to Avoid

• Leaving the results field blank or vague — always record a clear outcome, even if it is “pending confirmation.”
• Using an incorrect or mismatched date — the test date must align with collection logs and any incident timeline.
• Misspelling the employee’s name — errors can break the link between the record and the right person.
• Failing to name the administrator — without it, the record lacks accountability for how the test was conducted.
• Being too general about tests performed — specify each screening rather than writing only “drug test.”
• Storing the form insecurely — sensitive results should never be left in shared or unsecured locations.

Frequently Asked Questions

What is a Drug and Alcohol Testing Company form used for? It is used to document that a specific person was screened for drugs or alcohol, who administered the test, and what the results were. Employers and testing providers use it for pre-employment, random, post-accident, reasonable-suspicion, and return-to-duty screenings to maintain an organized, verifiable record.

How do I fill out the form? Enter the company name, the date of the test, the employee’s full name, the tests performed, the administrator’s name, and the results. Be specific in each field and double-check the date and spelling so the record matches your other documentation.

Is this form legally binding? The form itself is a documentation record rather than a contract. Its value comes from being accurate, complete, and properly stored. For regulated testing programs, additional documents such as a chain-of-custody form and a lab report are usually required alongside it.

Does the form need to be signed or witnessed? This template does not include a required signature line, but many organizations add signatures from the administrator and sometimes the employee to confirm the record. Check your program’s policy, since signed acknowledgments can strengthen the documentation.

Who keeps the completed form? The employer or testing company typically retains it as part of a confidential file, often kept separate from general personnel records. Access should be limited to authorized staff, and retention periods vary by industry and regulation.

How much does this form cost? It is completely free to download here in both PDF and DOCX formats, with no signup required. You can fill it out digitally or print it for handwritten completion.

This template is a general example provided for informational purposes only and is not legal, medical, or compliance advice. Drug and alcohol testing requirements vary by jurisdiction, industry, and regulatory program. Consult a qualified professional or your legal counsel to ensure your testing procedures and records meet all applicable rules.

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