Golf Cart Bill Of Sale

A Golf Cart Bill of Sale is a written record that documents the sale and transfer of ownership of a golf cart from a seller to a buyer. People most often use it to prove who legally owns the cart after money changes hands, whether the deal happens at a dealership, a golf community, or a private driveway. You can download this Golf Cart Bill of Sale free in both PDF and DOCX formats—no signup required.

What Is a Golf Cart Bill of Sale?

A Golf Cart Bill of Sale is a simple legal document created by the seller and signed by both parties to confirm that a golf cart has been sold for an agreed price. It identifies the cart, the buyer, and the seller, and records the date and terms of the transaction. Golf carts are often bought and sold privately—between neighbors, retirement communities, courses, and resorts—so a written record matters even when the vehicle isn’t titled like a car. The form serves as a receipt for the buyer, proof the seller no longer owns the cart, and supporting paperwork for registration, insurance, or community HOA records where applicable.

When Do You Need a Golf Cart Bill of Sale?

This form is useful any time a golf cart changes hands. Common situations include:

• Private party sales between individuals, where no dealership paperwork exists to confirm the deal.
• Buying a used cart from a golf course, resort, or rental fleet that is retiring its equipment.
• Selling within a retirement or gated community that requires proof of ownership for registration with the HOA.
• Gifting or transferring a cart to a family member and needing a record showing the change in ownership.
• Trading a cart as part of an upgrade, where both parties want the value and condition documented.
• Registering the cart with a local jurisdiction that permits low-speed vehicles on certain roads and requires a bill of sale.

What a Golf Cart Bill of Sale Should Have

A complete Golf Cart Bill of Sale should clearly establish the parties, the property, the price, and the terms. At minimum, include the full names and addresses of both buyer and seller, the date of sale, and a detailed description of the cart—make, model, year, color, and the serial or vehicle identification number (VIN) if present. State the purchase price and the form of payment. Note any included accessories such as a charger, batteries, windshield, or enclosure. Most importantly, the document should specify whether the cart is sold “as-is” and contain dated signatures from both parties. These elements together make the form a credible record of the transaction.

How to Fill Out a Golf Cart Bill of Sale

1. Date the document. Enter the date the sale takes place at the top of the form.
2. Identify the seller. Write the seller’s full legal name and current mailing address.
3. Identify the buyer. Add the buyer’s full legal name and address so ownership is clearly assigned.
4. Describe the golf cart. Record the make, model, year, and color. Add the serial number or VIN if the cart has one, along with the battery type (electric) or engine details (gas).
5. List included items. Note accessories that come with the cart—charger, extra batteries, lights, seats, top, or windshield.
6. Enter the purchase price. State the agreed amount in numbers and, where space allows, in words. Indicate the payment method, such as cash, check, or electronic transfer.
7. State the condition. Mark whether the cart is sold “as-is” with no warranty, or note any guarantees the seller is making.
8. Sign and date. Both the buyer and seller sign and date. Add a witness or notary line if your area or community requires it.

Titling, Registration, and “As-Is” Sales

Unlike standard automobiles, golf carts are frequently not titled, and registration rules vary widely. Some communities and municipalities treat carts as low-speed vehicles when driven on public streets and require registration, insurance, or a permit—and a bill of sale is often part of that process. In other areas, a golf cart used only on private property or a course needs no government paperwork at all. Because of this, the bill of sale is sometimes the only proof of ownership available, which makes it worth keeping. Most private sales are completed “as-is,” meaning the buyer accepts the cart in its current condition with no warranties. If that’s the case, state it plainly on the form so both parties understand there are no promises about future repairs or performance.

Tips for a Smooth Golf Cart Sale

Inspect the cart together before signing—test the brakes, drive it a short distance, and check the batteries or engine. For electric carts, ask about the age of the battery pack, since replacement can be a significant expense. Make two copies of the completed bill of sale so the buyer and seller each keep a signed original. If the cart has a serial number plate, photograph it and confirm it matches what’s written on the form. Finally, hand over keys, the charger, and any manuals at the time of sale.

Common Mistakes to Avoid

• Leaving out the serial number or VIN—this is the cart’s unique identifier and helps prevent disputes over which vehicle was sold.
• Forgetting to mark “as-is”, which can leave the seller exposed to claims about defects after the sale.
• Using nicknames or incomplete names instead of full legal names and addresses for both parties.
• Not specifying the payment method or failing to note that payment was received in full.
• Skipping signatures or the date, which weakens the document’s value as proof.
• Not making copies so each party has a signed record of the transaction.

Frequently Asked Questions

What is a Golf Cart Bill of Sale used for? It documents the sale of a golf cart and transfers ownership from the seller to the buyer. The buyer uses it as proof of purchase, while the seller keeps it as evidence they no longer own the cart. It may also be required for registration, insurance, or community records.

Does a Golf Cart Bill of Sale need to be notarized? In most cases notarization is not required, especially for private sales between individuals. However, some states, communities, or registration offices may ask for a notary or witness signature. Check your local requirements, and add a notary line to the form if needed.

Is a Golf Cart Bill of Sale legally binding? Yes—once both the buyer and seller sign and date the document, it generally serves as a binding record of the transaction. To strengthen it, make sure all details are accurate, the price is stated clearly, and both parties keep a signed copy.

Do I need a title to sell a golf cart? Many golf carts are not titled the way cars are, so a bill of sale is often the primary proof of ownership. If your cart does have a title or registration, transfer it along with the bill of sale according to your local rules.

How much does this Golf Cart Bill of Sale cost? Nothing—this template is completely free to download from Business Forms Pro. You can get it in both PDF and DOCX formats with no signup, fill it out by hand or on a computer, and reuse it for future sales.

Should I sell my golf cart “as-is”? Most private sellers choose to sell “as-is” so they are not responsible for repairs after the sale. If you sell as-is, state it clearly on the form so the buyer understands they are accepting the cart in its current condition.

This Golf Cart Bill of Sale template is provided as a general example for informational purposes only and is not legal, financial, or tax advice. Requirements for documenting and registering golf cart sales vary by state and locality. Consult a qualified professional or your local authority to confirm what applies to your situation.

Official resource: for the rules that apply to your situation, see your state DMV.

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